25Live: Reserve a College Vehicle Using Express Scheduling

Overview

25Live Express Scheduling allows authorized users to reserve available college vehicles for a specific pickup date, pickup time, and drop-off time.

This article provides instructions for creating a vehicle reservation, reviewing reservation details, and canceling a reservation when it is no longer needed.

Key Information

• You must have an active 25Live account to reserve a college vehicle.
• Your 25Live account must have vehicle reservation permissions.
• Use the Express Scheduling short form to make your reservation. Do not select Open in Form.
• Enter your reservation details in the Event Name field using this format: LastName – Destination – Purpose.
• Use the campus-specific search criteria to find vehicles available at your campus:
  • ASH V
  • NR V
  • RL V
  • SUP V
• Available vehicles can also be viewed by selecting the dropdown arrow in the Search spaces field.
• After saving your reservation, review the reservation details carefully.
• If you need to make changes to an existing vehicle reservation, cancel the current reservation and create a new reservation with the correct information.

Prerequisites

Before you begin, ensure you have:

• An active 25Live account
• Vehicle reservation permissions
• The pickup date and time
• The drop-off time
• Your destination and purpose for the trip

Instructions

Reserve a College Vehicle

1. Click 25Live from MyCampus Apps.
2. Locate the Express Scheduling reservation form on the dashboard.
3. Use the Express Scheduling short form.
   • Do not click Open in Form.
4. Select the Date, Start Time, and End Time.
5. Enter your reservation details in the Event Name field using the following format: LastName – Destination – Purpose
   
    
6. Click Search spaces.
7. Review the available vehicles.
8. To filter the available vehicles by campus, enter one of the following search criteria:
   • ASH V
   • NR V
   • RL V
   • SUP V
9. Select the vehicle you want to reserve.
   

10. Review your reservation information.
11. Click Save.
    
     

Search My Reservations

1. Click 25Live from MyCampus Apps.
2. Under Quick Search, click Search Events.
3. Enter the event reference number or your last name.
4. Press Enter.
   
    
5. Your search results should include current, past, and cancelled reservations.
   

Cancel a Reservation

1. Open the reservation you want to cancel.
2. Click the Status dropdown.
3. Select Cancelled.
   
    
4. Click Yes.
   
    

Troubleshooting

I cannot access Express Scheduling

Try the following:

• Verify that you are signed in to your individual 25Live account.
• Close 25Live, reopen it, and select Sign in again.
• If you still cannot access Express Scheduling, contact Conference & Event Management to verify your vehicle reservation permissions.

I don't see any vehicles under Express Locations

Try the following:

• Verify that you have completed the required MVR packet through Talent & Culture.
• If you completed the MVR packet, verify that you received confirmation that you were approved to drive a college vehicle.
• If you received your approval confirmation but still do not see any vehicles, contact Conference & Event Management to have your vehicle reservation permissions reviewed.

I don't see the vehicle I need

Try the following:

• Verify that you entered the correct campus search criteria:
  • ASH V
  • NR V
  • RL V
  • SUP V
• Verify that you entered the correct pickup date, pickup time, and drop-off time.
• Use the Search spaces field to review available vehicles.

I need to cancel my reservation but don't have the event reference number

The event reference number is included in your reservation confirmation and is required to locate the reservation for cancellation.

Need Additional Assistance?

If you're unable to reserve or cancel a college vehicle after following the steps and troubleshooting guidance above, submit a Service Desk ticket.

Include the vehicle pickup location, pickup date and time, destination, purpose, event reference number if available, and any error messages or screenshots, if available, so the Service Desk can assist you as quickly as possible.