Microsoft 365: Restore a Previous Version of a File

Overview

Microsoft 365 allows you to view previous versions of files and restore an earlier version when changes need to be undone. Version History can be especially useful when content is accidentally changed, deleted, or overwritten.

This article explains how to view previous versions and restore an earlier version of a file using Word, Excel, or PowerPoint.

Key Information

  • Version History can be used with supported Microsoft 365 files stored in OneDrive or SharePoint.
  • Restoring a previous version replaces the current version with the selected version.
  • You can review a previous version before restoring it.
  • Restoring a previous version does not necessarily mean the other versions are deleted; the version history remains available.
⚠️ Important: Version History is available for files saved to OneDrive or SharePoint. Files saved only to your computer may not have previous versions available to restore.

Prerequisites

Before you begin, ensure you have:

  • A Microsoft Word, Excel, or PowerPoint file
  • Access to the file through OneDrive or SharePoint
  • The file open in the Microsoft 365 application

Instructions

Restore a Previous Version

  1. Open the Word, Excel, or PowerPoint file.
  2. Click File.
  3. Select Info.
  4. Click Version History.
  5. Select the version you want to review.
  6. Review the previous version.
💡 Tip: Before restoring a previous version, review the version carefully to make sure it contains the changes you want to keep.
  1. Click Restore if you want to replace the current version with that version.

Troubleshooting

I don't see Version History

Try the following:

  • Verify that the file is saved to OneDrive or SharePoint.
  • Verify that you are signed in to your Northwood Tech Microsoft 365 account.
  • Confirm that you opened the file in Word, Excel, or PowerPoint.
  • Close and reopen the file, then check File > Info again.

The version I need isn't listed

Try the following:

  • Review the versions displayed in Version History.
  • Verify that you are viewing the correct file.
  • Check whether the file was saved to a different location or under a different filename.
  • Review the available versions to identify the most recent version that contains the information you need.

I restored the wrong version

Try the following:

  • Open Version History again.
  • Review the available versions.
  • Select the version you want to restore.
  • Click Restore.

I can't restore a previous version

Try the following:

  • Verify that you have permission to edit the file.
  • Verify that the file is stored in OneDrive or SharePoint.
  • Close and reopen the file and try again.

Need Additional Assistance?

If you're unable to restore a previous version of a file after following the steps and troubleshooting guidance above, submit an IT Service Desk ticket.

Include the application you are using, the location where the file is stored, the issue you are experiencing, and any error messages or screenshots, if available, so the Service Desk can assist you as quickly as possible.

Print Article