Overview
Employees and approved student drivers must complete the Motor Vehicle Record (MVR) approval process before operating a Northwood Tech fleet vehicle. Once approved, eligible individuals may reserve vehicles through the appropriate reservation process.
Key Information
- Driver approval is required before operating a Northwood Tech fleet vehicle.
- Employees must submit a Motor Vehicle Record (MVR) Packet to Talent & Culture.
- MVR reviews may take up to three (3) business days to process.
- Once approved, employees will receive access to reserve vehicles in 25Live.
- Students may be approved to drive a fleet vehicle but cannot reserve vehicles directly in 25Live.
- Student reservations must be completed by an advisor, Student Life Coordinator, or other authorized employee.
- Driver eligibility is reviewed annually.
Details
Employee Driver Approval
- Complete the MVR Packet
- MVR Review
- Talent & Culture will submit the information for review. Processing may take up to three business days.
- Approval Notification
- If approved, you will receive an email confirming your eligibility to drive a Northwood Tech vehicle.
- Conference & Event Management (CEM) will then update your permissions in 25Live.
- Reserve a Vehicle
- Once your access has been updated, you may reserve a vehicle through 25Live.
Student Driver Approval
- Complete the MVR Packet
- MVR Review
- Talent & Culture will review the submitted information and determine driver eligibility.
- Approval Notification
- If approved, the student and requestor will be notified.
- Vehicle Reservation
- Students do not have direct access to reserve vehicles in 25Live.
- Reservations must be completed by:
- An Advisor
- A Student Life Coordinator
- Another Authorized Employee
- Written approval from Talent & Culture must be maintained for approved student drivers.
Annual Driver Eligibility Review
Talent & Culture conducts annual Motor Vehicle Record reviews for eligible drivers.
The annual review includes:
- Employees required to drive as part of their position
- Selected employees receiving mileage reimbursement
- Individuals who reserved fleet vehicles during the previous year
Employees whose driving records require follow-up will be contacted directly by Talent & Culture.
Frequently Asked Questions
How long does the approval process take?
MVR reviews typically take up to three business days after Talent & Culture receives the completed packet.
Do I need approval every time I reserve a vehicle?
No. Once approved, you may reserve vehicles until your eligibility changes or is reviewed through the annual process.
How will I know if I am approved?
Talent & Culture will notify you by email once the review has been completed.
Can students reserve vehicles in 25Live?
No. Students may be approved to drive a vehicle, but reservations must be submitted by an advisor, Student Life Coordinator, or other authorized employee.
Who do I contact with questions about vehicle reservations?
What happens if I am not approved to drive?
Talent & Culture will contact you directly regarding the outcome of your Motor Vehicle Record review.